Development Coordinator

Development Coordinator
Project Joy and Hope seeks to hire passionate, talented professionals at our organization. If you sense a calling to serve people, turn your gifts and strengths of being task- and relationship-oriented into a gratifying career opportunity where you will make a difference, we welcome your application.
Project Joy and Hope (PJH) is a 501c3 organization, established in 2000, to serve seriously ill children and their families. Project Joy and Hope exists to promote the physical and psychological well-being of children with life-limiting conditions and their families through community awareness, education, and supportive care programs and services. We offer a comprehensive supportive care program for families living at The Tulip Project or residing in communities throughout Texas as they navigate their child’s medical journey. We are also the parent agency for the Texas Pediatric Palliative Care Consortium.
We are currently seeking an experienced Development Coordinator to join our team. This person must be able to confidently and passionately convey the mission of PJH. PJH has a small professional staff, and all employees are expected to work collaboratively in a teams-based environment to support agency programs. This job is multi-faceted and requires an organized, self-motivated, and detail-oriented person who will serve in a variety of ways, including interacting with donors and team members and focusing on donor base expansion, records keeping, donation tracking, and planning/execution of fundraising events.
The Development Coordinator supports the agency’s funding efforts and its volunteer teams, supports the Executive Director and Development Director in managing the planning, logistics, coordination and implementation of fundraising events and program activities as assigned, and manages the data of and communication with current and prospective donors.

Specific Responsibilities
Supports the agency’s sustainable programs and its volunteer teams with responsibilities to:
Develop recruitment plans and actively secure new partners through independent research, prospecting and relationship building
Identify and network with constituents and key donors to engage their support of PJH fundraising products
Assist Development Director with donor cultivation, acknowledgement and stewardship system and maintains consistent contact with donors and supporters
Recruit fundraising volunteers who participate in peer to peer fundraising products resulting in revenue growth and achievement of goals (i.e. Power of 24)
Participate in the planning, logistics, coordination and implementation of fundraising events and activities
Perform thorough follow up after all events
Support and assist the Executive Director and Development Director in scheduling, communicating, and coordinating meetings and executing other tasks needed
Ensure that all donor data is captured, tracked, and kept up to date in the donor database tracking system assigned by the Director of Development & Volunteers Work with the Director of Development & Volunteers to manage the solicitation process for special events
Maintain positive, professional and courteous relationships with all Special Events volunteers and vendors (both internal and external)
Reports to Executive Director, with supervision by Director of Development and Volunteers

Silent Auction Responsibilities
Assist Development Director in Coordinating and supporting Silent Auction and Raffle activities for the Annual Gala and Golf Classic, including:
Soliciting of auction items
Engage the community through social media and various technologies

General Special Event Responsibilities
Support the planning and implementation of the Annual Gala and Golf Classic and other events, with specific responsibilities, including:
Maintaining records of donation, auction finances and inventory.
Creating annual Auction Catalog
Identify and incorporate new avenues for revenue based on evolving silent auction trends
Managing correspondence and post-event acknowledgement letters to buyers and donors of PJH auction items

Perform other duties as assigned by Directors
including (but not limited to) Child Life Services and Scholarship Program

Qualifications and Experience
Bachelor's Degree Preferred, preferably in Business, Marketing, or Nonprofit Management
Demonstrated ability to manage several projects simultaneously and to work in a fast-paced environment with sharp attention to detail and accuracy
Excellent interpersonal, presentation and communication skills for both in person and virtual events and conversations
Excellent administrative skills including the ability to efficiently organize projects, tasks, events, and records, and keep track of large amounts of confidential, financial data, volunteers, and calendars
Ability to interact and develop relationships with a diverse group of individuals in a collaborative and professional manner
Demonstrated ability to learn and utilize a customized database management system with a high degree of proficiency

Needed Abilities and Skills
Excellent interpersonal skills to interact with donors and team members
Personal willingness to convey PJH mission accurately to others
Professional appearance and attitude
Attention to detail with strong data entry skills
Courteous and responsive interaction with the public, staff and donors
Organization and follow-up skills
Excellent verbal and written communication
Great time management skills
3-5 years of experience preferred
Demonstrated knowledge and use of digital, social media & emerging online channels
Proficiency in MS Office Suite
Bilingual, a plus

Benefits
Excellent work environment
Competitive salary
Contribution toward medical insurance for full time employees
Matching retirement program (3%) for full time employees