Administrative Support Specialist

Key Responsibilities:

• Document Management: Organize, maintain, and update customer and vendor records, including credit applications, resale certificates, and shipping documents.
• Invoicing & Collections: Assist with invoice preparation, tracking payments, and following up on outstanding balances.
• Data Entry: Accurately input and maintain data for customers and vendors in company systems.
• Administrative Support: Provide day-to-day assistance to the Office Manager and Branch Manager as needed.
• Cross-Functional Support: Collaborate with sales and operations teams to ensure smooth workflows and timely completion of administrative tasks.

• Preferred experience in administrative or office support roles.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with ERP or CRM systems (preferred).
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Competitive pay based on experience and qualifications.
• Comprehensive benefits package including health, vision, and dental insurance.
• Opportunity to contribute to a Health Savings Account (HSA) if enrolled in health insurance through Oates Metal Deck.